The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) seeks to recruit Accounts and Administrative Associate position who will provide timely and prompt accounting and administrative support to staff in Ethiopia in processing advances and liquidating the same ensuring the policies are followed, ensuring timely registration of invoices for payment in line with CIFOR ICRAF policies, ensuring that payments processed via petty cash are also in line as per approved policies. Overall, ensure that all accounts being used in Ethiopia are reconciled timely and settled as at end of each period. at Addis Ababa, Ethiopia Office.
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of the Consultative Group on International Agricultural Research (CGIAR), a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.
Key Responsibilities:
Assist in preparation of donor’s financial report in line with donor requirements & templates; share for review/authorization and follow-up timely submission;
Perform timely work and travel advance settlement for CIFOR-ICRAF staff and partners;
Review and process project advance liquidation or expense recording after receipt of the original invoices and relevant documents by verifying supporting documents presented are appropriate, enough, and in line with the policy;
Process advance liquidations or expense recordings within predetermined days after the receipt of the original invoices and relevant documents by verifying the supporting documents presented are appropriate, sufficient, and in line with ILRI's / CIFOR-ICRAF’s travel policy;
Registration of incoming invoices (Accounts Payable and advance) in OCS as per the guidelines;
Process payments within a predetermined time after verifying the requests received do have sufficient/appropriate supporting evidence and are mathematically correct, compliance to policy and procedures and proper authorization;
Check travel authorizations submitted are correct, approved and comply with ILRI / CIFOR-ICRAF travel policy requirements;
Perform proper and explanatory filing system for petty cash, journal vouchers, and check transaction vouchers of the country office;
Handle petty cash for the CIFOR-ICRAF country office;
Process petty cash replenishment request;
Arrange travel and logistics for staff, visitors from ICRAF HQ as well as stakeholders;
Liaise with Ethiopia ILRI Protocol Office for visa processing for ICRAF staff and partners;
Assist in organizing workshops/meetings and coordinates with the service providers as well as ongoing activities like contact and relations with collaborators, file management and correspondences;
Perform other duties assigned by the Finance Officer III and Program Management Officer.
Minimum Requirements:
Education:
BA degree in Accounting and Finance Or
Diploma in Accounting and Finance
Knowledge in relevant field and relevant technical training
Experience:
BA degree with a minimum of two years of professional experience in accounting Or
Diploma in relevant field with five years of relevant experience preferably in a non-profit environment
Skills:
Proficiency in MS office, accounting software – UNIT4 Business World (Agresso)would be an added advantage
Attention to detail and accuracy in verification of documents
Good Microsoft Excel skills
Good analytical skills
Excellent interpersonal skills, demonstrated ability to work effectively in a multicultural team
Good verbal and written communication skills
Ability to organize and manage multiple priorities, work under pressure and meet tight deadlines
Strong self-starter with initiative to identify opportunities and take appropriate action
Strong team player with ability to work in virtual teams
Excellent interpersonal skills and ability to work and communicate effectively with a broad spectrum of individuals in a multicultural team
Good understanding of financial management, reporting and accounting and related controls.
