The United Nations University (UNU) is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge, furthering the purposes and principles of the Charter of the United Nations. UNU’s mission is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States.
For the past four decades, United Nations University (UNU) has been a go-to think tank for impartial research on human survival, conflict prevention, sustainable development and welfare. With more than 400 researchers in 12 countries, UNU’s work spans the 17 Sustainable Development Goals, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe.
UNU Centre Administration is responsible for developing and implementing administrative policies governing the UNU and its global network of institutes and programmes. In addition, UNU Centre Administration provide services to internal clients in the areas of financial management, budgeting, human resources management, travel and procurement. UNU Centre Administration is located in Tokyo, Japan, with a global services centre based in Putrajaya, Malaysia.
Responsibilities :
Supports coordination of procurement services UNU-Wide while ensuring compliance with the relevant rule and regulations
Assist in coordinating with offices, compile and update the UNU Annual Procurement Plan, Contract List and Vendor Evaluation Reports;
Assist in preparing reporting requirements for monthly UNU procurement activities, quarterly procurement awards and Annual Statistic Report on procurement;
Assist in creating/ closing Requisition-PO, receipting for UNU Putrajaya office
Supports the implementation of Quantum SCM and Finance:
Assist in system testing, drafting user guides and reference materials, and participating in end user training
Assist in supporting end users during testing & go-live.
Supports travel services for UNU offices while ensuring compliance with the relevant rule and regulations:
Assist in preparing required reports for UNHQ for UN Air Travel Insurance Policy yearly renewals.
Assist in travel management for UNU Putrajaya office, including creating TRs, TCs
Assist in coordinating with offices for the compliance of UNU travel Policy
Supports budgetary and reporting services for UNU offices while ensuring compliance with the applicable rules and regulations:
Assist in the monitoring and maintenance of project statuses, which includes tracking of contribution and spending.
Assist in the preparation of supporting documents for the finalization of cost estimates, budget proposals and management reporting
Supports the implementation of effective financial closing and reporting:
Assist in the preparation of journals, monthly financial reports and annual financial statements.
Assists in the preparation of a variety of supporting schedules for IPSAS financial reporting
Assist with the preparation of information required to respond to audit findings and recommendations.
Provides administrative office support services to help ensure the smooth functioning of the Operation and Finance Unit
Perform other duties as may be assigned
Key performance indicators:
Timely and quality reports
Timely, organized, and quality data preparation
Timely and organized office operations
Qualifications:
Secondary Education with specialized certification OR Bachelor’s Degree in Accounting, Finance, Business Administration or other relevant fields.
Secondary education with 4 years OR a Bachelor’s degree with 2 years of relevant working experience is required.
Experience working with IPSAS is a considerable asset;
UN/UNU experience is an asset;
Proficient in Microsoft Office and experience in handling ERP systems is desirable;
High level of resilience;
Result-oriented, self-motivated and hands-on, with a strong ability to establish priorities, multi-task and work within tight timelines;
Strong commitment to customer service.
Fluency in English is required
Knowledge of another UN official working language is an asset.
