Under the supervision and guidance of the Administrative Officer (Protocol), the Administrative Assistant is responsible for executing a broad variety of routine tasks and some specialized for the respective section, requiring a thorough knowledge of UNICEF administrative procedures, processes, and policies.
Key functions, accountabilities and related duties/tasks:
Administrative Protocol Support:
Supports in submitting and following up on the issuance of visas for official travel and entry visa to Syria.
Asset & Lite Asset Master Records (AMRs):
Performs the tasks of asset counter, which is related to Asset mid-year and end year count for the office.
Invoice Processing:
Responsible for collecting invoices and filing documents for approval and thereafter processing in VISION.
Master Data Management (MDM):
Acts as Syria Country Office Local Focal Point for Master Data Management and Bank Reconciliation (Cash on Hand Account (COHA)).
Events and Workshops:
Support capacity development activities, events, trainings and conferences by making the logistical arrangements through engaging with facilitators, caterers, and hosts.
Calendar/Meetings/Correspondence Management:
Maintain office calendar, arrange meetings, takes minutes of meetings, ensuring accuracy, attention to detail, and coherence.
To qualify as an advocate for every child you will have…
Completing secondary education is required, preferably supplemented by technical or university courses related to the field of work.
A minimum of 5 years of relevant administrative or clerical work experience is required, 2 years of them with the UN system would be considered as an asset.
Experience in administering Protocol related tasks is highly desirable.
