This position provides overall administrative services from inception of identified staffing needs for HR acquisitions and supports HR services throughout the employee life cycle.
S/he is responsible for recruitment, training and development, performance appraisal, staff health, and national staff benefits design and rewarding. S/he is also responsible for compliance with labor law, and government regulations and requirements. S/he protects the interests of staff and of IFRC Secretariat in accordance with management policies and national and international laws and regulations.
S/he is also responsible for business continuity plan for emergencies, including during disaster, crisis and incidents management.
Job Duties and Responsibilities
This position provides overall administrative services from the inception of identified staffing needs for HR acquisitions and supports HR services throughout the employee life cycle.
S/he is responsible for recruitment, training and development, performance appraisal, staff health, and national staff benefits design and rewarding. S/he is also responsible for compliance with labor law, and government regulations and requirements. S/he protects the interests of staff and of IFRC Secretariat in accordance with management policies and national and international laws and regulations.
S/he is also responsible for business continuity plan for emergencies, including during disasters, crisis and incidents management.
Talent Management including employment, development, and performance
Coordinate the recruitment and selection process
Coordinate inductions, briefings, debriefings, exit interviews and clearances
Coordinate the performance appraisal process
Coordinate workforce planning including succession plan
Organizational culture, employee relations and working environment, and transformation and change
Ensure adequate consultations between staff and management on relevant matters and issues
Monitor and analyse any misconduct and other forms of grievances
Monitor, and evaluate the people aspect of organizational development, transformation, and change plans
Compensation and benefits for national staff
Support the development comprehensive remuneration and benefits package
Coordinate the tracking of staff benefits including leaves
Coordinate the administration of social security, pension, and medical insurance schemes
Support Law, compliance, and documentation
Support the review and compliance with management policies, processes and procedures
Support compliance with labor laws, government regulations and reporting requirements to
Job Duties and Responsibilities (continued)
Minimize exposure to lawsuits
Prepare information requested or required for compliance with laws or procedures, and reviews
Serve as the primary contact with the labor law lawyer, and related government agencies
Oversee a safe and secure comprehensive filing system
Write and issue notifications, as required, well in advance
Human Resources systems and information systems
Monitor and track D365 and any other HR tools
Train staff in the use of HR systems
Perform administrative tasks aimed at providing high-quality front-line HR services during the whole employee lifecycle
Prepare employment contracts, letters of assignments and contract extensions; compile accurate employee records (hard and/or soft copies) for the personnel file, payroll (salary deposits) and benefits (insurance, pension, etc.) purposes.
Provide relocation assistance to new hires, including on travel and shipping arrangements.
Contribute to the smooth functioning of the HR Unit by processing invoices/payment requests, coordinating the logistics of day-to-day work (e.g. send meeting invitations, book meeting rooms, etc.), and performing other similar tasks.
Broadcast HR Communications regarding change initiatives for HR policies, procedures, standards, guidelines and tools, using established channels.
Maintain an efficient soft and hard filing system for correspondence and HR documents.
National Society Development
Support, assist and advise the leadership and management of national red cross societies on the following subjects: talent management including employee development and performance; organizational culture, employee relations and working environment; compensation and benefits; standard operating procedures, management policies and processes including human resources and information systems; law, compliance and documentation; and human resources in emergencies, disaster and crisis
Relationships, expertise, and professional development
Establish and maintain effective professional working relationships with national and international staff in country, regional and global offices, and, with counterparts in national Red Cross societies.
Maintain a high degree of skill and knowledge in human resources, be a person of reference for people management.
Be part of and contribute to develop a network and systems for knowledge sharing including best practices
Duties applicable to all staff
Actively work towards the achievement of the Federation Secretariat’s goals
Abide by and work in accordance with the Red Cross and Red Crescent principles
Perform any other work-related duties and responsibilities that may be assigned by the manager
Education
University graduate degree in human resources or relevant field.
University post-graduate degree in human resources or relevant field.
Certification in human resources management from Human Resources Certification Institute (HRCI) or similar.
Experience
3- 5 years of experience in a similar role
3-5 years of experience in supporting, assisting and advising management teams
experience in coaching, skill transfer, training and staff development
experience with HR procedures, management policies and processes
experience in employee relations, transformation and change
experience in HR systems and information systems
experience in compensation and benefits
experience in supporting emergencies, disaster, crisis and incidents management
experience in law, compliance, and documentation
Knowledge, Skills and Language
Proficient in human resources and people management.
Proficient in professional development and change management.
Proficient in employee relations.
Proficient in labour laws and employment practices of any of these countries: Argentina, Brazil, Chile, Paraguay or Uruguay.
Proficient in dealing with lawyers and government authorities.
Proficient in managing cases of misconduct, code of conduct or similar.
Proficient in computer literacy (Microsoft Office Suite).
Proficient in improving gender and diversity.
Proficient in dealing with confidential information.
