Finance and Admin Assistant

Food and Agriculture Organization

Banjul, Gambia

Experience: 5 to 10 Years

Skill Required :

FAO Gambia and partners are implementing the Climate Fishery Initiative for Livelihood Improvement in the Gambia (PROREFISH Gambia) project. The Project aims to address increased resilience and enhanced livelihoods, health, well being, food and water security of the most vulnerable people, communities and regions. Expected results include resilience of ecosystems, ecosystem services, infrastructure and the built environment to climate change threats as well as reduced emissions from land use, reforestation, reduced deforestation through sustainable forest management and conservation of forest stocks.The project will scale up adaptation measures that have been proven in a number of countries in West Africa, and in similar contexts, with a particular focus on climate-proofing fisheries infrastructure and on value chain segments dominated by women (fish handling and processing). The project will promote the adoption of aquaculture technologies and support the strengthening of the enabling environment for Gambian fisheries and promote a stronger engagement of the private sector. 

Reporting Lines:

Under the overall supervision of the FAO Representative in The Gambia, the AFAOR-Administration, the National Project Coordinator and the direct supervision of the Lead Technical Officer (LTO), the Finance and Administrative specialist will be responsible for project financial management, including accounting and personnel administration as well as effective and efficient provision of administrative support to the entire project implementation process.

Tasks and responsibilities:

  • Provide support in administration, finance and budgetary control processes.
  • Maintain all financial records and monitoring systems of the project.
  • Assist with monitoring of project accounts.
  • Ensure that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent, reporting all variations from budgets.
  • Fully participate in organizing and/or retrieving, entering and analysing project financial data.
  • Prepare financial and administrative correspondence for the project, including the processing of payments in accordance established FAO rules and guidelines.
  • Maintain an adequate document archiving system.
  • Assist with the preparation of recurring reports on project and office accounts.
  • Provide support in the preparation of reports for budget planning, audits and other related requests.
  • Ensure that all procurement and custom clearances for projects and the office are properly requested and obtained.
  • Manage fixed assets of the project; review and support the preparation of inventories.
  • Manage the project vehicle pool, ensuring vehicles are well maintained, and logbooks appropriately filled.
  • Manage all fixed assets and supporting annual inventories of assets.

Candidates Will Be Assessed Against The Following:

Minimum Requirements:  

  • University degree in Business Administration, Accounting, Financial Management or related area.
  • 5 years of relevant work experience, including administrative functions.
  • Working knowledge of English Language. 
  • National of Gambia.