The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. Using a protection of human rights framework, DRC has mainly focused on Somalis who are displaced by conflict. Programmers include protection, livelihood, food and NFI distribution, water and sanitation, and advocacy amongst others. DRC Yemen has been providing relief and development services in Yemen since 2008. DRC has mainly focused on refugees and migrants displaced by conflict and natural disasters.
DRC, through its specialized business unit, Danish Demining Group (DDG) aims to recreate a safe environment where people can live without the threat of landmines, unexploded ordinances and small arms and light weapons”. These goals can be effectively advanced through cooperation and joint action with other organization as well as with integration of operations and programs with its sister organization, DRC.
About the job:
Overall purpose of the role:
Support finance team and updating financial spreadsheets with daily transactions.
Responsibilities:
Finance and accounting
Processing all Purchase order from DDX, creating vendor invoice& vendor payment journal.
Scanning &uploading the financial documents for Purchase order at ERP System.
Following up with the pending vendor invoices in a daily basis.
Releasing in a monthly basis vehicle rent& Security guard for south area.
Review& process Purchase orders for cash distributions.
Review & process all rent of DRC buildings quartile.
Correctly use DRC Dynamics functionalities in area of concern.
Ensure all expenses enter the DRC accounting system in time and of highest quality.
Check invoices, activity and account coding and prepare vouchers.
Implement and manage all aspects of daily accounting operations. And ensure that all supporting documents are prepared and submitted in accordance with approved procedures.
Verify that purchases have appropriate authorization and are signed by authorized team member.
Provide technical financial support to field staff.
Support in the implementation of financial policies and procedures.
Support in the accruing expenditure in DDX end of grants or financial periods.
Verification and invoicing programs hospital payments i.e. VAs/ DSAs as per updated SOPs and Financial review matrix.
Tracking Liquidity at the bank.
Participating in the Tendering, RFQ process.
Focal Point tasks:
Support in follow up programs’ hospital pending advances i.e. VAs/ DSAs as per updated SOPs.
Supporting supply chain &following up with grants closed and make sure are allocated.
DRC Dynamics ERP System
Ensure that all cash expenditures are booked via DRC Dynamics.
Ensure ERP finance functionalities are properly used by concerned staff and team has proper knowledge and access to information to use DRC Dynamics
Apply reports and data analytics from ERP system to improve performance in area of concern
To be successful in this role you must have:
Experience:
Minimum 4 year of relevant work experience
Experience with carrying out admin tasks
Good communication skills
Advanced proficiency in Excel, word, and PowerPoint.
Well-developed organizational and planning skills in order to meet deadlines
