The Finance Division (CSF) recommends and administers financial policies and procedures that meet the highest professional standards; keeps accounts that accurately record financial activities and meet the requirements of internal and external audits; prepares reports to accurately portray the financial status of the Organization and its activities; ensures that the Organization's financial resources are securely kept and productively employed while in FAO's custody; oversees financial operations wherever performed in the Organization; and ensures that all disbursements are timely and made in accordance with established policies and procedures.
Main Purpose
The Finance Assistant performs a large variety of administrative and financial duties in support of the Treasury team. The incumbent exercises judgment, identifies errors and supports sound financial practice.
Supervision Received/Exercised
The Finance Assistant reports to the Senior Finance Officer, Head of Treasury. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
Key Functions/Results:
Process claims or invoices and other payments requests in line with relevant regulations and instructions;
Ensure that all supporting documents and information required to justify payment, including receipts, banking details, etc., are complete before releasing payments;
Settle invoices and claims after verification of supporting documents;
Assist in the global electronic fund transfer and electronic banking efforts and the implementation of non-standard payment methods in FAO country offices;
Maintain contacts with FAO field offices and local banking partners, assisting offices for the setup of signatory powers and electronic banking services
Maintain up to date records and ensures document security
Provide back-up functions to the Treasury Window.
Perform other duties as required.
Candidates Will Be Assessed Against The Following:
Minimum Requirements:
Education:
Secondary School Education.
Experience:
Three years of relevant experience in finance/budget-related support work.
Languages:
Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).
IT Skills:
Good knowledge of the MS Office applications, Internet and office technology equipment.
