Finance Team Leader will manage the day-to-day finance units in Kharkiv office. The F TL will lead and line manage team of junior finance staff, allocating duties to ensure day-to-day tasks are accomplished on efficient and timely manner. This role ensures compliance to DRC procedures and guidelines.
Responsibilities People management:
Lead and manage the finance team (including people planning, performance, well-being and development);
Supervision of the daily activity, regular planning and proper distribution of workload among subordinates;
Deliver technical support and guidance to programs, in line with organizational priorities;
Hiring of employees and conducting performance appraisals (closely overseen by the next-level manager).
Finance and Accounting:
Budget monitoring and forecasting on support budget lines – review budget spending and consolidate information required to prepare forecast;
Ensure support cost are allocated (fuel, salaries, rent, consumables, IT-equipment, etc.) based on accountable cost drives backed with relevant supporting documents;
Ensure all payments are made timely and in accordance with existing DRC forms.
Ensure to update cashbooks on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies;
Review documents and ensure costs are coded to correct budget codes and ensure costs will be incurred in line with budget available;
Ensure that processes under supervision are handled properly via DRC Dynamics;
Ensure accounting entries are made in line with DRC internal guidelines and Ukrainian legislation accurately and timely by reviewing and approving journals before their postings;
Ensure month end accounting is carried out including cash counts and bank reconciliation are on a timely manner;
Validate Purchase Requisitions (PR) / Request for Payments (RfP) / Travel Tools documents for trips (TT);
Assist with audit in each project (storing and systematically gathering vouchers and needed information);
Providing other finance support as requested by the Base Manager and ASSM.
Key Deliverables:
Workload among finance and accountants staff is proper distributed;
Performance and development of subordinates satisfy objectives set by Finance TL;
Finance vouchers scanned and stored on a monthly basis on Server and attached to each transaction in Dynamics;
Budget for support costs for office revised and updated on a regular basis.
Experience:
Minimum 3 years experience in financial/accounting.
Experience of work in NGO/INGO will be an advantage
Education/qualifications:
University undergraduate degree in the related field or equivalent (Finance, Accounting, Personnel Management)
Advanced proficiency in Excel and financial IT systems
Qualities:
Speech, couch and communication skills
Advanced organizational skills
Accuracy in paper work
Finance literacy
Languages:
Upper-Intermediate or Advanced English (speaking/reading/writing)
Proficiency in written and spoken Ukrainian or Russian languages
