UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The Human Resource Section is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources management services, i.e. strategic staff planning, recruitment, staff administration, organizational and design and learning/career development, for the continuous development and improvement in human resource operations, policies, and methods to align with UN Women evolving business needs, and for providing advisory support to the Executive Director in the formulation and implementation of UN Women's overall mission, strategy and plans of actions.
Under the supervision of the HR Specialist, the Human Resources (HR) Analyst will support in recruitment activities and coordinating post establishments and job classification processes, in close collaboration with other HR Functional Leads and HRBPs. She/He will also support the HR section on the development and implementation of recruitment initiatives and contribute to the development of HR reports.
Duties and Responsibilities
Provide technical support to the Human Resources team in the development and successful implementation of policies, practices and procedures to meet the evolving needs of the organization, particularly in the area of recruitment:
Advise hiring manager on the best staffing modality and appropriate use of different contract types.
Facilitate competitive recruitment and selection processes, including vacancy announcement, screening of candidates, preparation of relevant assessment tools and reports, in collaboration with HR Business Partners.
Facilitate interview panels, conduct reference checks and follow up on the approval processes.
Send offers to successful candidates and provide feedback to non-successful candidates as needed.
Provide guidance on the interpretation and application of HR policies, regulation and rules related to recruitment and staffing.
Provide technical and coordination support to HR Section on the development and implementation of recruitment initiatives:
Provide inputs and technical support to the implementation of the e-recruitment system.
Provide technical support in the development and maintenance of rosters in relation to recruitment and other staffing needs.
Coordinate and manage internal rosters for temporary staffing needs (e.g. virtual deployments, detail assignments, etc).
Provide technical and coordination support on executive search and outreach to widen candidate pools for vacant positions.
Provide technical inputs and coordination support to post establishment processes:
Coordinate position establishment requests in collaboration with HR Specialist on Organizational Design and HRBPs, ensuring timely follow up.
Provide support in writing job descriptions, and support with maintaining UN Women’s job dictionary with standard job profiles.
Prepare classification analysis of jobs in the Professional and General Service categories for review and approval by senior management.
Provide suggestions for further streamlining process.
Provide technical support to HR Reporting and internal communication on recruitment and staffing:
Gather and compile documentations, and information related to recruitment.
Prepare documents, statistics and reports as required.
Provide inputs to special recruitment and staffing reports as required.
Ensure that intranet pages are up to date and regularly post new materials on the HR Updates pages in Yammer and the internal newsletter.
Provide knowledge management support:
Liaise close with colleagues in the HR communities of practices as required.
Provide inputs to training and information materials, including guidelines.
Provide inputs to the HR Bulletin on recruitment and staffing.
Perform any other duties as assigned by supervisor.
Key Performance Indicators
Recruitment and Selection processes coordinated, on time and on scope per policy and UN Women values;
Timely advice on HR policies;
Timely support to recruitment projects as per AWP and budget;
Any issues related to recruitment escalated in a timely manner;
Timely and accurate HR report on recruitment and staffing;
Timely support to position establishment processes and quality and timeliness of classification analysis of jobs.
Required Skills and Experience
Education and certification:
Master’s degree or equivalent in Human Resources, Business Administration, Psychology, Organisational Development, Public Administration or other relevant social sciences;
A first-level university degree in combination with two additional years of experience may be accepted in lieu of the advanced university degree.
Experience:
Minimum of 2 years experience in recruitment and staffing or related area;
Experience in recruitment and selection is required;
Experience in and knowledge of UN system recruitment and selection policies and procedures are required;
Experience in job design and classification is required;
Experience working at an international level is an asset.
Language Requirements:
Fluency in English is required;
Knowledge of another UN working language is an asset.
