Human Resources and Administration Assistant

International Federation of Red Cross and Red Crescent Societies

Bangkok, Thailand

Experience: 3 to 5 Years

Skill Required :

The Human Resource and Administration Assistant is supervised by the HR Officer and works in close collaboration with the Admin Officer and Head of Country Cluster Delegation (HoCCD) to ensure that the Admin and HR needs of the CCD Bangkok are met and the HoCCD is supported with administrative requests.

Job Duties and Responsibilities

  • Recruitment – Creating position in D365 system, advertising job, shortlisting, making appointment with panels and candidates, preparing recruitment report to the Regional Office
  • Onboarding of new staff – Creating staff profile and email address, and assigning leaves in D365, preparing staff ID card, building security card, key, registering fingerprint, arranging briefing schedule
  • Training – Ensure staff complete and ensure tracking of mandatory trainings.
  • Insurance – Enrolling and unenrolling staff to the insurance scheme, submitting claims to the insurance company
  • Provident fund – Enrolling and unenrolling staff to the fund
  • Tax – Submitting tax record once a year to the Revenue Department
  • KPI – Ensure staff set objectives, review probation, review mid-year and year-end performance in D365
  • Exiting – Asset clearance
  • Records - Maintaining file and archiving personnel records, updating contact list and organogram, reminding staff of upcoming holidays
  • Events - Organizing birthday, farewell, team building events, etc.
  • Visa and stay permit – Submitting visa documents for expats and their dependents
  • Other tasks as assigned by the HR Officer.

Admin Support

  • Support in maintaining an inventory on all office assets.
  • Contact with the building management for office related support.
  • Schedule office vehicle to support IFRC’s work.
  • Support the organization of regional meetings, events or workshops upon request i.e., contact hotel, organise transportation, share welcome pack, arrange stationeries or IEC material as request and other meeting material etc.
  • Support flight bookings.
  • Support visitor for meeting in office.
  • Receive incoming mail and call.
  • Other tasks as assigned by the Admin Officer.

HoCCD Support

  • Support the HoCCD in setting up internal and external meetings, and organizing transportation and materials for these meetings.
  • Support the HoCCD in organizing travel and reimbursements.
  • Other tasks as assigned by the HoCCD.


  • Maintain strict moral confidentiality and do not disclose neither spread any confidential or sensitive information.
  • Organize archives of all reports and documents and treat them as confidential material


  • University Degree in Human Resources Management, Management, Administration or Public Administration or equivalent
  • HR Diploma or certification



  • At least 3 years of HR and/or Admin experience
  • Experience in organizing meetings and supporting staff


  • Experience with the Red Cross and Red Crescent Movement
  • Knowledge, Skills and Language


  • Advanced skills in computers (Windows, word processing, spreadsheets)
  • Must possess a standard of fluency in written and spoken English
  • Able to work independently and as part of the team
  • Exceptional organizational ability with an eye for detail
  • Documentation preparation/ presentation and computer-based production skills
  • Sensitive to cultural and regional issues
  • Fluently spoken and written English
  • Fluently spoken and written Thai