The Human Resource and Administration Assistant is supervised by the HR Officer and works in close collaboration with the Admin Officer and Head of Country Cluster Delegation (HoCCD) to ensure that the Admin and HR needs of the CCD Bangkok are met and the HoCCD is supported with administrative requests.
Job Duties and Responsibilities
Recruitment – Creating position in D365 system, advertising job, shortlisting, making appointment with panels and candidates, preparing recruitment report to the Regional Office
Onboarding of new staff – Creating staff profile and email address, and assigning leaves in D365, preparing staff ID card, building security card, key, registering fingerprint, arranging briefing schedule
Training – Ensure staff complete and ensure tracking of mandatory trainings.
Insurance – Enrolling and unenrolling staff to the insurance scheme, submitting claims to the insurance company
Provident fund – Enrolling and unenrolling staff to the fund
Tax – Submitting tax record once a year to the Revenue Department
KPI – Ensure staff set objectives, review probation, review mid-year and year-end performance in D365
Exiting – Asset clearance
Records - Maintaining file and archiving personnel records, updating contact list and organogram, reminding staff of upcoming holidays
Events - Organizing birthday, farewell, team building events, etc.
Visa and stay permit – Submitting visa documents for expats and their dependents
Other tasks as assigned by the HR Officer.
Admin Support
Support in maintaining an inventory on all office assets.
Contact with the building management for office related support.
Schedule office vehicle to support IFRC’s work.
Support the organization of regional meetings, events or workshops upon request i.e., contact hotel, organise transportation, share welcome pack, arrange stationeries or IEC material as request and other meeting material etc.
Support flight bookings.
Support visitor for meeting in office.
Receive incoming mail and call.
Other tasks as assigned by the Admin Officer.
HoCCD Support
Support the HoCCD in setting up internal and external meetings, and organizing transportation and materials for these meetings.
Support the HoCCD in organizing travel and reimbursements.
Other tasks as assigned by the HoCCD.
Confidentiality
Maintain strict moral confidentiality and do not disclose neither spread any confidential or sensitive information.
Organize archives of all reports and documents and treat them as confidential material
Education
University Degree in Human Resources Management, Management, Administration or Public Administration or equivalent
HR Diploma or certification
Experience
Required
At least 3 years of HR and/or Admin experience
Experience in organizing meetings and supporting staff
Preferred
Experience with the Red Cross and Red Crescent Movement
Knowledge, Skills and Language
Required
Advanced skills in computers (Windows, word processing, spreadsheets)
Must possess a standard of fluency in written and spoken English
Able to work independently and as part of the team
Exceptional organizational ability with an eye for detail
Documentation preparation/ presentation and computer-based production skills
