In anticipation of agreements with the World Bank, the Asian Development Bank and other major donors to implement programme interventions in the context of Afghanistan, the Afghanistan Country Office (ACO) is looking for a PMU Monitoring Officer to ensure that all downstream activities (monitoring surveys, post distribution monitoring, end line, programmatic visits) are implemented in a timely fashion and according to PMU risk analysis and HACT assurance activities. The incumbent will also oversee the implementing partner work to address grievances and feedback in the field.
How can you make a difference?
Summary of key functions/accountabilities:
Cash Transfers Monitoring
Coordinate implementing partners and TPM Post Distribution Monitoring (PDM) data collection
Perform spot check on PDM data collection exercise and compile recommendations to partners
Follow up on monitoring quality recommendation implementation
Liaise with GRM Specialist about programme-specific PDM requirements to be added to the standards questionnaire
Liaise with IM Officer grievances on priorities to be communicated to partners about grievances redressal
Oversee Payment Verification exercises in its various methodology (SMS, Field Survey) and investigate with partners any mismatch between financial reconciliation provided by FSP and information provided by the beneficiary.
HACT Assurance activities monitoring
Conduct HACT programmatic visits (field monitoring visits) in line with the HACT assurance plan for PMU and the partner. Field monitoring visits are typically conducted jointly with the programme manager and are focused on the verification of activities as per the programme document.
Perform financial spot checks on transactions in the local offices of the implementing partner as directed by the PMU HACT manager. The financial spot check consists of verifying supporting documentation for expenditures reported by the implementing partner.
Discuss findings and formalize recommendations resulting from HACT assurance activities to the HACT officer
Follow up on findings and recommendations from HACT assurance activities and provide updates to the HACT officers
Administrative support for monitoring
Maintain an efficient filing of data and updates on project activities, which includes daily updates and other project documents as required
Develop a weekly field monitoring work plan for all qualitative monitoring mechanisms in cooperation with the PMU Field coordinator
Maintain and regularly update travel plans in line with the project’s work plan and assist with travel administration including travel arrangements and security clearances
Impact of Results:
The role of the Field monitoring officer is essential to contribute to the overall quality of the implementation by ensuring field work is monitored and documented. Ensure that emerging issues are brought to the attention of the PMU coordinator and addressed in good time. The work of the monitoring officer is essential to ensure that implementation responds to the highest quality standards and reflects the agreed downstream monitoring and HACT assurance activities.
To qualify as an advocate for every child you will have…
Education:
A university degree in social sciences or related technical fields.
Experience:
Two years of progressively responsible professional work experience at national and international levels in the area of monitoring.
Experience in field monitoring assurance activities.
Experience in Cash-based intervention is an added asset.
Experience in survey administration and quality assurance techniques
Familiarity with grievances redressal mechanisms
Knowledge of the UN HACT Framework is an asset
Language:
Fluency in English and knowledge of the local language is a requirement. Knowledge of another UN language an asse
