The mission of the Global Policy & Advocacy (GPA) division is to understand and shape the public policy debates affecting the foundation's work, build support for its major program and policy objectives, and develop partnerships and alliances that can advance the foundation's objectives nationally and globally. Because the foundation's resources alone are not enough to solve the challenges ahead, GPA also supports advocacy efforts to engage diverse stakeholders and promote innovative solutions that advance our program goals. We work in close partnership with grantees, our colleagues in the Global Health, Global Development, Global Growth & Opportunity, U.S. and Gender Equality programs and Foundation Communications to build the environment in which all people have the opportunity to lead healthy and productive lives.
The North America Team develops and executes policy, advocacy, communications, and government relations strategies to build political support and advance domestic and global programmatic priorities that are funded by, or executed within, the United States, Canada, and the United Nations.
Your Role
The Program Assistant provides wide and varied administrative and organizational support for program and operations leaders and teams. Efficiency, attention to detail, flexibility and good judgment are essential in this role to ensure smooth team operations. Exercises consistent good judgement, proactive thinking and action, ownership of assigned responsibilities, is a great teammate, resourceful, acts with integrity, and has a sense of humor.
What You’ll Do
Manage complex calendars including meetings with participants in multiple time zones, both internal and external to the foundation.
Act as a liaison with internal and external partners, grantees, government officials and consultants – with an expectation of working with VIP partners.
Prioritize communications to ensure prompt responses to inquiries.
Provide high-quality interactions, clear and consistent communication.
Manage competing priorities through transparency, collaboration, and rigor.
Assist in scheduling and planning events including coordinating arrangements for participants, handling logistics, and disseminating materials.
Occasional team operational support.
Records and data management including, but not limited to, management of the team SharePoint site, maintaining an organized filing system etc.
Your Experience (i.e. Qualifications and Education)
Associate’s Degree with 3+ years of experience in an administrative role for a complex and fast-paced organization, or equivalent experience.
Other Attributes
Is highly proactive in identifying team needs and opportunities and helps champion and resolve them.
Experience setting priorities and meeting deadlines while balancing the needs of and providing support for multiple individuals, including: calendar management, travel arrangements; , and event planning assistance.
Experience working within organizational systems to improve efficiency and successfully working in a changing environment.
Excellent oral and written communication skills; must be able to communicate effectively with internal and external contacts and can adjust to a wide variety of working styles.
