The Global Development Program includes a diverse range of program areas aimed at finding creative ways to ensure solutions and products get into the hands of people in low-income countries who need them most. We focus on areas with the potential for high-impact, sustainable solutions that can reach millions of people. Our program strategies include: Emergency Response; Family Planning; Maternal Newborn & Child Health; Nutrition; Polio Eradication. A common theme across these programs is focus on innovative delivery, including an emphasis on strengthening primary health care systems. The Global Development Program also encompasses our India Country Office and Africa Team, with physical offices in Johannesburg, Addis Ababa, and Abuja. Our Program Strategy Teams work in close partnership with these Country Office Teams to align the foundation’s health and development equity agenda with the government’s broader priorities.
Leadership and Culture
Our culture shapes our choices about what we do and how we do it. We believe that energized people, working well together, fueled by great leadership in an inclusive environment can do extraordinary things. We expect foundation employees to intentionally and consistently embody our values of optimism, collaboration, rigor, innovation and inclusion.
Division Summary
Our efforts are aligned with India’s objectives of improving the lives of its people -- working closely with India’s Central and State governments, we partner with community groups, nonprofit organizations, academic institutions, the private sector, and development organizations, to achieve our shared goals. Our strong networks and ability to convene intellectual resources from many every sectors and every regions of the globe allows us to address complex challenges as they emerge or evolve.
Our efforts in India focus on key issues that will affect the future of India’s most vulnerable communities: reproductive, maternal, newborn, and child health and nutrition; urban sanitation; agricultural development; gender equality, and digital financial inclusion.
With a particular focus on Bihar and Uttar Pradesh, we work with partners to develop impactful and sustainable solutions to improve the quality and coverage of key services for the poor and vulnerable. We also work in the states of Tamil Nadu, Andhra Pradesh, Odisha, and Maharashtra to support programs in urban sanitation, agricultural development, gender equality, and digital financial inclusion.
Position Summary
The Program Coordinator (PC) is responsible for coordination, implementation and maintenance of a range of projects and activities in support of the life cycle of grants and contracts. This role may run a portfolio of investments including grants, contracts, program related investments and other projects in support of programmatic strategic goals. The PC may provide budget oversight and planning, financial analysis, financial reporting, and/or portfolio and operations process management. This position will act as a primary support for grantee and vendor initiation, reporting and closure. Additionally, the PC will serve as liaison across multiple internal teams and be responsible special projects as requested.
Core Responsibilities
Project Management (Investment Management): Coordinate the end-to-end
investment making processes (e.g. managing key investment deadlines, tracking of invoicing and deliverables, receipt of required reports and monitoring expenditures, reviewing reports, including grant summaries and analysis) with internal collaborators (Program Officers and Business Partners) and external partners (grantees and vendors) within the internal systems.
Financial Planning & Analysis: Manage data for all investments in multiple
databases and SharePoint sites. Provide detailed financial analysis and ensure data integrity to support strategy planning and management (SPM) team's and India Country Office’s (ICO) financial decision making. Work with Program Manager and Program Officers to keep all pertinent information accurate and up to-date for reporting and analysis. Serves as point-person for Program Officers regarding budget targets and individual investment portfolio management.
Strategy support: Work on special team projects, strategic as well as operational, as needed, usually related to investment making or supporting the efficiency of India Country Office (ICO) processes. Identify areas for process improvement and make recommendations. Support SPM team for strategy reviews, strategic planning, learning sessions, onboarding of new hires, all staff interactions etc.
Works closely with investment makers to develop and maintain a portfolio of investments. This may include advising on investment structure, ensuring compliance with foundation processes, maintaining internal systems, initial investment due diligence, and timeline management.
Collaborates with business partners, grantees and vendors throughout the investment lifecycle to lead investments through internal and external processes. Collects portfolio data, identifies trends and communicates issues to program team.
Plans and participates in cross-foundation and cross-program projects as appropriate. Areas of involvement may include Investment Workflow, IT, Finance, HR, and others.
Assists program team with annual pipeline planning process.
Acts as subject matter expert on processes, tools, systems and templates and provides training, ongoing coaching and process change support to program team and external partners to ensure successful adoption and sustained use.
Core Knowledge and Skills
Excellent organization skills and attention to detail, deadlines and policy compliance.
Excellent oral and written communication skills.
Knowledge of budgeting, financial analysis and synthesis.
Ability to analyze data across multiple tools and databases.
Ability to work independently and as part of an integrated, diverse team and be comfortable in multiple, high varied settings, and tight deadlines with different work and learning styles.
Ability to engage on multiple and competing demands and establish priorities.
Able to work with flexibility, efficiency, and diplomacy in a fast-paced, challenging environment. Open to rapid change and able to learn new things quickly. Able to distill what is needed next, even without expertise in programmatic content.
Demonstrates effectiveness influencing individuals and teams without explicit authority.
Recognizes complexity and assesses risks and alternatives in light of competing requirements and incomplete knowledge.
Understands basic investment rules, regulations, policies, processes and practices and can advise when they are applicable. Is an expert in all phases of investment-making, and engages partners and decision-makers, as needed.
Ability to effectively communicate with external partners.
Demonstrates expert knowledge of, and ability to work across multiple investment-making systems, based in Access, Excel, SharePoint, and other web-based software applications. Basic SharePoint site administration skills, including metadata tagging, document view creation, archiving, and creating and maintaining confidential files.
Education and Experience
Bachelor’s or other advanced degree with 3+ years of experience, or equivalent experience. Project management, portfolio management, program management, financial management, financial reporting, non-profit or related industry, and/or business experience preferred.
