The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian, and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and United Nations organizations. With over 6,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical, and management knowledge they need, where they need it. By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments.
Established in 2009, UNOPS Ethiopia Office has been providing services to various partners, including the government of Ethiopia, UN agencies such as WHO, UNHCR and WFP, and other international organizations. Since 2014, the UNOPS Ethiopia multi-country office manages and coordinates the UNOPS activities in Ethiopia, as well as Sudan and Djibouti. The UNOPS Ethiopia multi-country office team is composed of approximately 100 national and international women and men and offers a broad range of services such as infrastructure, procurement, project management, and financial and human resources management.
Position Background
UNOPS strategy for Ethiopia Multi-Country Office is aimed at providing support to the Government and people of Ethiopia, Sudan, and Djibouti through the delivery of projects and services in line with the governments’ own priorities and also under the UN Delivery as One initiative. The UNOPS Ethiopia Multi-Country Office (ETMCO) has been established as an organizational mechanism to deliver a range of projects for which UNOPS has been appointed as the implementation agency. At present, UNOPS ETMC office is implementing and negotiating a number of projects in a range of sectors including infrastructure development, Procurement Support to Government Ministries and other UN agencies and HR support to UN agencies. The functional objective of UNOPS ETMCO is to deliver projects in an efficient and effective manner, to achieve the development outcomes sought by the Government of Ethiopia and the donor community, where capacity building is always considered and encouraged.
Functional Responsibilities
The main functions of the Programme Management Office (PMO) Intern include:
Providing support to the Programme Management Office Team with the extraction and collection of data from different sources;
Assist in the analysis and structuring of data, and compiling periodic updates to different users;
Support in conducting periodic project health checks;
Provide support to PMO in setting up regular and ad-hoc meetings; prepare minutes and summaries of actions to be taken, and track progress on planned issues and follow-up with focal points;
Assist with the compilation and distribution of progress reports, lessons learned and best practice; and periodic newsletters;
Support in developing program management dashboard, updating and administering of the dashboard;
Support in documentation management processes through review of projects’ documentations;
Support in the harmonization of Programme Management Office templates and roll out of tools;
Assist in rolling out of the capacity building and training plan on program management;
Support in the design and roll-out of necessary systems and processes to strengthen programme management;
Participate in PMO-led meetings and initiative with the aim of building experience around Project Management;
Perform other tasks as assigned by the supervisor;
Education/Experience/Language requirements
Education
To be eligible for this particular internship with UNOPS, the candidate must have graduated with a relevant University degree in the past three years or be studying towards a university degree in Environmental Management, Social Development Studies, Sustainability, Engineering or other relevant discipline; or
Have graduated with a relevant University degree in the past three years.
Work Experience
While no prior work experience is required, some experience in programme/project management, administration or related field would be an asset;
Skills
Advanced knowledge of computers and office software packages, especially Google Suite is an asset;
Language Requirements
Excellent command of written and spoken English is required.
