The Project Coordinator is responsible for the conceptualization, development and execution of the project activities in line with the approved grant targeting Coastal livelihoods and environmental management in Lungalunga and Msambweni Sub counties. The role will ensure that all the project activities outcomes are aligned to realizing Plan International Country Strategy. The responsibilities also include the implementation of the project design, monitoring and reporting on the progress of the project activities. The incumbent will be accountable for monitoring and management of the project budget. Additionally, the role will require to strengthen safeguarding of children in project areas and will require liaison with other project teams to ensure synergy and integration of project interventions. The job holder will manage a multi-million-dollar Project and must be abreast with donor regulations, environment and reporting.
To improve and sustain the quality and impact of the Coastal Livelihoods and Environment project and influence activities within Msambweni and Lunga Lunga Sub Counties of Kenya, in relation to advancing Communities adaptability in coping with disasters, Environment management and household resilience initiatives. The role takes leadership to strengthen household’s resilience to ensure girls are protected from the impacts of climate change and other shocks. Inclusive and gender responsive sector plans for Household Economic Strengthening (HES) have been considered as a parameter of change while working with women led groups. The Coordinator will therefore ensure key inputs into plans, proposals, the design of programmes and projects and monitoring and evaluation. Builds the capability in field of expertise of Plan’s staff, women led groups and partners.
Accountabilities And Main Work Activities
Planning, strategy and policy
Ensure the project work directly contributes to the outcomes for girls and young women are realised and that girls take lead in advocating for their rights
Ensure compliance with relevant donor policies, contracts, and agreements.
Influencing stakeholders and duty bearers to enactment and enforcement of policies relevant to Plan work.
Ensure correct and appropriate branding and media coverage at all times during project implementation while working in contact with the Communications Manager and Country Director.
Providing insights on Climate Change adaptation to inform future program development
Project design, planning & Implementation at PU level (20%)
Support project team to drive quality project implementation and ensure consistency with the Country Strategy and the Program Influencing & Quality Policy (PIQP).
Enhance realization of children and girls’ rights through design and implementation of gender transformative project interventions.
Promote the realization of set targets quality outcomes.
Enhance gender mainstreaming in the project cycle
Enhance community participation in the project planning, implementation and monitoring
Mobilization and inclusion of children and vulnerable groups in the project
Develop monthly activities and budget plans to be implemented as per approved work plan and that all activities are on track with appropriate scheduling, quality and timelines
Build relationship with relevant staff to ensure all logistics and procurement processes are in conformity with Plan policies, procedures and standards
Promote compliance with donor requirements and regulations in project implementation
Working in Partnership and resource mobilisation
Lead relationships and represent the organization in project strategic network technical meetings and establish and maintain strong networks and partnerships at sub-county and county levels
Promote active engagement and participation of communities in Project activities.
Maintain a high level of external communication/contact at the community, County levels, Project Stakeholders (KMFRI, KFS, Pwani University). This is to facilitate the implementation of the project activities effectively.
Promote sensitization of stakeholders and partners on Plan’s policies, strategies, procedures, values and behaviours.
Coordinate with other NGOs, local and private sector players working within the operational areas to expand opportunities for partnerships.
Engage and influence key duty bearers towards realization of children rights in project communities.
Facilitate access to relevant and accurate information on the project to stakeholders including the government officers, parents, and children.
Quality improvement and standards
Ensure timely and effective implementation of programs according to approved project outlines and approved monthly activity and budget plans.
Monitor the progress of project implementation and undertake corrective actions.
Promote evidence-based programming through data gathering and dissemination with wide consultation of sponsored families and other stakeholders.
With support of M&E, enhance learning and knowledge management through documentation and profiling of Plan’s work.
With support of M&E, maintain a beneficiary tracking system in line with monthly and quarterly reporting tools.
Develop quality and timely reports in accordance with donor guidelines and procedures. This includes (activity reports, monthly and quarterly) in line with the laid down requirements and Plan standards
With support of M&E, enhance learning and knowledge management through documentation and profiling of Plan’s work.
Contribute to documentation and sharing of best practices with all stakeholders for learning and sustainability beyond the project phase.
Financial Responsibility
Develop and regularly update annual and quarterly project implementation plans and budgets.
Monitor expenditures to promote prudent budget management and adherence to approved budget.
Promote compliance with relevant donor policies, contracts, and agreements.
Preparation and submission of accurate and timely financial reports according to donor regulations
Capability building and People Management
Identification, engagement and capacity development of partners to support project implementation.
Promote good team working environment in accordance to Plan purpose and values
Support performance management of the Project Assistant and create an environment for personal development.
Support project team including partners at both institutional and Community level continuously identify opportunities for learning and change.
Risk Management
Identify and manage project risks
Promote compliance with Plan Kenya and donor requirements and regulations in project implementation
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion
Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
Other duties
As assigned by the Line Manager
Technical expertise, skills and knowledge
Qualifications/ experience essential:
Essential
A Bachelor’s degree in Biodiversity conservation, Environmental conservation, Marine conservation, Natural Resource Management, Climate change or any other relevant degrees
A demonstrated experience and understanding of developing, managing and implementing conservation projects in field levels
Must have proven knowledge of or an interest in conservation of terrestrial and marine ecosystems
Government stakeholder engagement
Knowledge of women economic empowerment and gender integration best practices
Knowledge and Experience on sustainable Livelihoods
At least 3 years’ experience in project management/coordination.
Skills in project planning, implementation, reporting and monitoring
Knowledge of mapping systems e. g Geographical Information Systems
Strong Knowledge and experience of community development.
Sound understanding of integrated development issues and rights based programming.
Conversant with child rights issues and child participatory methodologies.
Knowledge and experience of working with children, youths and women groups
Hold personal values, ethics and attitudes which are in alignment with the principles of the Plan’s Safeguarding of Children and Young Persons Policy.
Willingness to sign and adhere to the Plan Safeguarding children and young people policy
Effective team management experience
Ability to use local languages for Coast Region will be an added advantage
Ability to ride and use Motor Bike for field Operations
