The BPS unit which handles the RM Functions for EFI and LCR VPUs (BPSEL) is looking to hire a Resource Management (RM) Officer. The position will be based in Kingston, Jamaica and will primarily serve the LC3 Country Management Unit (CMU). This CMU covers the work program for Jamaica, Haiti, Guyana, Dominica, St Lucia, Grenada, St Maarten, St Vincent and the Grenadines, Suriname, Belize, Antigua & Barbuda, Trinidad and Tobago, Barbados, Bahamas and other Caribbean Countries. The Country Director (CD) and the Operations Manager (OM) are based in the Kingston, Jamaica Country Office. The CMU also has an anchor office in Washington, D.C. and offices in Haiti and Guyana, each led by a Country Manager (CM) or Resident Representative (RR).
Working independently under the supervision of a Senior RM Officer and general direction of CMU Management and the Chief Administrative Officer for LCR, the selected candidate will be the main BPS Business Partner/Focal Point for LC3 CMU, assisting its management with business planning, budgeting, and monitoring of Country Engagement (CE) and Practice/Program Management (PPM) budgets, as well as Work Program Agreements (WPAs), reporting to both the CMU and the CAO’s Office on budget execution and projections. The selected candidate will also be responsible for the resource management, internal controls, and administrative functions of the CMU and the Kingston Country Office, and will contribute to BPS-wide country office related initiatives seeking the effective and efficient delivery of RM services/solutions.
Roles and Responsibilities
RM Officers are front-line business partners to client management and provide technical expertise and advisory in business finance. RM Officers are expected to combine excellent analytical skills with an ability to interpret data and apply judgment, advising clients on how best to manager and deploy financial resources available to them, whilst ensuring compliance with institutional and statutory obligations. RM Officers are expected to work within teams to deliver key products and services on time and within standard and may have day to day team lead responsibility.
Key accountabilities of this position include:
Financial Management/Monitoring:
Plays a key business planning role with the CMU Management Team in overseeing and coordinating preparation of Work Program Agreement (WPA), budget formulation (BB, TF, and other cost-share/revenue sources), CMU PPM/CE resources allocation, and in case of country office relocations or renovations, development of capital budget plans.
Compiles and analyzes costs at the CMU/country office, measuring efficiency/effectiveness and proposing enhancement solutions as needed, and undertaking comparison of service providers costs, always seeking the best value for money.
Ensures the alignment of planned deliverables and budgets are properly aligned, that country offices cash balances, if needed, have optimum levels, and that exception reports are monitored periodically with remedial actions taken when needed.
Provides support to managers and staff in accessing management reports available in SAP and other information systems.
Guides and mentors resource management and administrative staff located in Country Offices responsible for RM, internal control, and administrative functions, as needed.
Liaises and maintains relationships with local commercial banks as needed.
Financial Control and Fiduciary:
Works with the Country Director and Managers to ensure a strong control environment in the country offices.
Provides guidance, advice, interpretation, and recommendations to the Country Director, Managers, and staff on RM policies and procedures.
Ensures that audits and quality assurance reviews recommendations are implemented properly.
Coordinates preparation of accounting scorecard responses and implements recommendations.
Reviews accounting transactions, reconciliation reports, open items report, and monthly accounting reports.
Ensures that Bank’s assets and inventories are appropriately recorded and safeguarded.
Maintains consistency in the application of accounting rules and procedures.
Human Resources Management:
Advises and provides inputs to Management on staff planning/strategic workforce planning exercises.
Provides support to HR on benefit administration related matters (e.g., financial assistance, salary costing, etc.) as needed.
Liaises with the HR team on human resource issues that may have budget implications as needed.
General Administration:
Leads, guides, and mentors other RM Analysts/Assistants (CO Accountants), Transaction Specialists, and administrative staff, as needed, in overall RM tasks and institutional policies and procedures.
Collaborates with Security, IT and Facilities teams to ensure the smooth operation of office facilities, seeking opportunities for improvement where appropriate.
Oversees the local administrative procurement of supplies, goods, and services; also, where applicable, may take a lead role coordinating and participating in the Country Office Administrative Procurement Review Committee (APRC).
Contributes to the development of administrative policies and practices for process improvement and the efficient and effective operation of the country office.
Selection Criteria
Master's Degree in Accounting, Business, Finance, or other relevant discipline required to fulfill position specific requirements (e.g. Economics, Public Administration, Information Systems, etc.) OR Bachelor’s Degree plus an internationally recognized professional accounting qualification (e.g. CPA, CA, ACCA, CGMA).
Five years relevant experience. If candidate is a WBG Staff, experience across two units or moving to an assignment in a different unit (relevant country office, non‐RM, or external experiences would fulfill second unit requirement)
Excellent communication, teamwork, interpersonal and collaboration skills.
Ability to write and present complex data/analyses in a concise and clear manner.
Working experience in strategic planning (e.g., corporate, sector, and/or country related strategies), preferably with hands on experience in operations.
Demonstrated experience in financial management and/or accounting disciplines.
Proficiency in SAP and analytical tools, such as BW/BI/BO/AO and/or other systems of comparable complexity, preferably with experience in providing user support.
Language required: English (native or fully proficient). Additional languages preferred (not required): French and Spanish.
