The Resource Planning Associate normally reports to a more senior Resource Planning colleague and is responsible for assisting the supervisor in ensuring that resource planning and allocation decisions are documented and accurately recorded in the relevant ERP system, that budget submissions are reviewed and evaluated to support decision-making, and that budget, income and expenditure analysis are regularly performed and significant variances/issues are timely reported to management.
The incumbent will liaise with Bureaux and Divisions in HQs on all resource planning and management issues. Regular and frequent discussions between the incumbent, the other resource planning colleagues are necessary to ensure that the latest policies and parameters are shared, used and updated consistently.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRs core values of professionalism, integrity and respect for diversity.
Duties:
- Assist in maintaining in-depth understanding of the area of responsibility to facilitate the analysis of budget management and budget submissions.
- Produce budgetary and financial reports and tables in support of internal recurrent processes such as the annual programme review, revenue allocation, mid-year review, year-end accounts closure, finance meetings, and other as well as of ad-hoc reports and queries.
- Assist in the preparation of the Offices budgetary and financial reports for external governance and oversight bodies.
- Assist in maintaining budgetary systems and participate/provide inputs to gap analysis and to the testing of system upgrades and enhancements.
- Support the planning for financial requirements, assist the supervisor in providing useful analysis of trends, in relation to the strategic directions and planned activities, reviewing and ensuring the quality, coherence, consistency and completeness of budget submissions for the initial allocation and subsequent reallocations of resources during the programme year, so that the use of available resources is prioritised and optimised.
- Disseminate Resource Planning and Management Board (RPMB) decisions and support timely and accurate implementation of decisions.
- Contribute with analysis, documentation, or any other relevant input to the preparation of notes and answer to audit queries; implement budget-related audit recommendations.
- Check budget impact of position change requests (creations, discontinuations, upgrades).
- Check funding source of requests for Temporary Assistance (sufficient ABOD or vacant position). Ensure accurate recording of position creation, changes and discontinuation.
- Provide Estimated Staff Costs to be used for budgeting.
- Monitor staff costs at organization level.
- Perform other related duties as required.
Minimum Qualifications:
Education & Professional Work Experience:
3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.
A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements.
Certificates and/or Licenses:
Accounting;
Budgeting;
Finance;
Business Administration;
Relevant Job Experience:
Essential:
Work experience in Finance and/or budget. Working knowledge of International Public Sector Accounting Standards (IPSAS). Excellent computer skills ranging from the use of the most advanced functions and features of MS Excel (e.g. pivot tables and V lookups) to the use of corporate ERPs.
Desirable:
Knowledge of UNHCR budgeting methodology and structure. Knowledge of MSRP PeopleSoft, its ledgers, modules, and chart fields and Hyperion. Knowledge of Focus as a planning, implementation and reporting tool.
Language Requirements:
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
