Senior HR Assistant


Penang, Malaysia

Experience: 0 to 3 Years

Skill Required: HR and Admin

WorldFish is a nonprofit research and innovation institution that creates advances and translates scientific research on aquatic food systems into scalable solutions with transformational impact on human well-being and the environment. We envision an inclusive world of healthy, well-nourished people and a sustainable blue planet, now and in the future.

Our research and innovation work spans climate change, food security and nutrition, sustainable fisheries and aquaculture, the blue economy and ocean governance, OneHealth, genetics and AgriTech, and it integrates evidence and perspectives on gender, youth and social inclusion. Our purpose is to accelerate the sustainable transformation of global food systems toward nutritious diets that sustain the health of people and the planet. Our research data, evidence and insights shape better practices, policies and investment decisions for sustainable development in low- and middle-income countries.

The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation. With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people.

WorldFish and the Alliance are part of CGIAR, the world’s largest agricultural innovation network, whose mission is to “end hunger by 2030 through science to transform food, land and water systems under threat of climate change.”

About the Position

  • Under the direct supervision of the Regional HR Analyst, the Senior HR Assistant will provide HR support to the Alliance Asia Regional Hub.

The successful candidate has key responsibilities in the following areas:

  • Assist the HR Analyst to develop and update vacancies in the Hosted organization and Alliance template.
  • Prepare recruitment materials and post jobs to appropriate job boards/newspapers, focused more on Hosted organizations.
  • Work closely with the HR Analyst to screen candidates resumes and job applications.
  • Schedule interviews and manage interview logistics.
  • Support both the staff onboarding (arrange for training with different units, provide training from HR to new staff) and staff exit processes (liabilities calculation, paper clearance).
  • Support with new contracting and contract renewals.
  • Support the regional monthly payroll process (request for inputs from countries and compile data, track monthly statutory payments and keep the tracking tool updated.
  • Consolidate HR support documents to support audit requirements and employment certificates from staff.
  • Maintain HR team monthly calendar, call for meetings, report draft, take minutes and follow-up on action points.
  • Keep up to date country national holidays and staff leaves record.
  • Support in coordinating staff welfare activities (team building, rewards & recognition, etc.).
  • Work with HR team to draft contracts and other letters/documents within the HR Unit.
  • Maintain an updated general applicants’ database.
  • Maintain both digital and electronic filing system for the HR Unit.
  • Other tasks requested by supervisors.


This job might be for you if you have the below skills and qualifications:

  • Technology career education or Bachelor’s Degree in Human Resources Management, or related areas.
  • At least one (1) year to three (3) years of experience in HR/partnership-related positions.
  • Full professional proficiency of the English language, both written and spoken.
  • Proficiency in relevant software packages (Microsoft Office Suite) and other IT applications/systems.
  • Can work with minimal supervision while demonstrating initiative and resourcefulness.
  • Flexibility and adaptability to work under tight deadlines and extended periods.
  • Demonstrated capacity to perform in a team-based, culturally diverse and international work setting.
  • Well developed skills in personal organization, filing and priority setting, problem solving and accuracy.

Desired Skills and Qualifications

  • Previous experience working for international development and/or research organizations, NGOs or UN agencies is highly desirable.