The Accounting Analyst will undertake multiple areas of responsibilities which includes performing all tasks included in the payroll schedule in a timely manner to ensure the accuracy of Payroll payments. He/She will assist the team to complete defined tasks within the prescribed time frame and procedures. He/She will coordinate with a wide range of stakeholders, such as, HR, Country Office staff, Treasury, Information and Technology Solutions Group (ITS), and Legal based on process requirements.
Responsibilities:
Coordinate with ITS and Staff receivable system (SRS) at various stages of payroll cycle to ensure programs have run; coordinate with co-workers on completion of work before moving to the next stage of the process.
Perform a secondary review of exception reports and review exception items reported in the dashboard. Advise necessary corrections to the assistants and ensure changes are made in the paycheck before finalizing payroll.
Review paychecks of all terminated staff who have a paycheck in the current pay cycle; ensure benefits are calculated appropriately and that there are no outstanding payments due from them.
Handle queries from staff through emails received on the service desk within the agreed turn-around time.
Finalize and release off-cycle payments and salary advances.
Continuously monitor all GL accounts and prepare periodic reconciliations relating to Payroll; follow up with clients and other units on aged and critical items.
Prepare monthly Trial Balance; analyze and explain variances, and aged items.
Provide inputs to Management Reporting and Analysis.
Prepare and monitor KPIs metrics monthly – with benchmark data; explain significant variances.
Prepare the unit’s operational reports.
Prepare reports from the source system (SAP/BI) to develop the data analytics/trends needed to support the unit’s reporting needs.
Implement and monitor relevant accounting policies and ICFR requirements of the Team.
Prepare and post general ledger accounting entries.
Lead or participate in the team’s system projects affecting reporting function, including preparation of business requirements, and liaising with other units and ITS.
Participate in the user acceptance testing (UAT) and implementation of any new systems, applications, tools, and reports for the team, to enhance efficiency, effectiveness, and standardization.
Identify problems and areas of possible improvements; develop constructive recommendations for improvements in internal controls over the activities reviewed.
Mentor junior staff and provide input to senior-level staff to help optimize processing standards and improve productivity; identify process improvements and provide inputs to support management initiatives to improve process quality & process-related controls.
Troubleshoot and resolve system issues that affect payroll processing and financial reporting.
Answer queries and provide information/analysis requested by external auditors and internal auditors.
Update desk procedures for each business function.
Collaborate with colleagues, clients, and counterparts to resolve day-to-day accounting and reporting issues; provide guidance and solutions for accounting transactions, and internal control issues.
Participate in team’s client engagement and outreach activities; and perform business advisory functions.
Provide insightful data analytics using appropriate tools in delivering the work program.
Requirements:
Bachelor’s or Master’s degree in a relevant discipline (Finance or Accounting).
Professional accounting qualification (Ex. CA, CPA, ACCA) – is a must.
Minimum 3 years of work experience in the functional area.
Background in payroll function in the financial service industry and familiarity with banking transactions; Multinational organization experience would be advantageous.
Proficiency in SAP and Microsoft Office tools.
Experience in PeopleSoft systems will be an added advantage.
