The primary role of Project Management Office (PMO) - Officer is to provide the South Sudan Office under HAMCO with the structures, tools and techniques needed to ensure that it has the right Programmes and projects in place, that operational and change priorities are balanced, the governance and decision making is facilitated and it has the resources and capability to deliver them consistently well.
Responsibilities:
Provide support to project management teams in facilitating the implementation of appropriate standards and best practices in line with UNOPS policies and procedures.
Assist in coordinating the development, consolidation and tracking progress of other Units’ plans;
Support PMs and PMSOs with the establishment, monitoring and delivery of business and programme level strategies, plans, targets, indicators and work plans, verifying budgets against forecasts, ensure this is done properly
Assist projects in the development of Gender Action Plan; and monitor that the plans are followed through.
Develop and establish resource tracking systems for use within the PMO, complementary to UNOPS' online tools, to ensure effective planning, forecasting and tracking of delivery across the South Sudan Office.
Assist project team to identify and anticipate potential risks and issues in a timely manner, and escalate to the HoP and management team as necessary.
Work closely and support the project team in project setup, implementation and closure activities.
Establish standards and monitor the use of configuration management systems in the South Sudan Office.
Monitor and ensure that projects have project implementation plan, HR plan, procurement plan, quality management plans, stakeholder engagement plan, and the plans are properly followed through.
Ensure regular project and corporate reports are issued in accordance with client, donor and corporate guidelines and standards
Facilitate implementation of corporate standards, initiatives and requirements across the South Sudan Office in coordination with the HAMCO PMO team lead.
Regularly review project status and monitor progress through output tracking tables, assist and advise PMs for any irregularities observed.
Assess projects’ health against key performance indicators (scope, cost, schedule, quality and risk); and escalate issues in a timely manner
Monitor project documentations are complete and up to date including plans and progress reports are maintained as required by UNOPS standard procedures.
Coordinate the effective preparation and organization of office, portfolio and project level quarterly assurance,
Assist in the coordination of organizational risks and issues management at the business unit level and advise South Sudan Office management on mitigating and remedial actions. Provide risk and issue management support to programs and project teams.
Provide routine oversight and analysis of delivery and project closure data, supporting the PMO team lead in the development of quarterly and periodic analysis, as well as tracking of business unit, operational, and project level issues, risks and lessons learned within the dashboard and other UNOPS systems, as required.
Ensure that all projects have a result framework and dashboard for monitoring outputs and activities.
Requirements:
A Master’s Degree in Project Management, Business Administration, International Relations or related fields is required.
A first-level university degree (Bachelor's Degree) in combination with 2 years Project Management, Business Administration, International Relations or related fields may be accepted in lieu of the advanced university degree.
A minimum of two (2) years of relevant and progressive professional experience, specifically in the field of Project Management with experience of successful implementation and/or oversight of programmes and projects is required.
A minimum of two (2) years experience working in a Project Management Office (PMO) environment is required.
A minimum of two (2) years experience with data analysis, management reporting and project management tools and information management systems is required.
Detailed knowledge of UNOPS’ project management tools, UNOPS financial and procurement rules and regulations, and financial management tools, is an added advantage.
Fluency in writing, reading and oral English is required.
Knowledge of one or more additional official UN languages is an advantage.
